Privacy Policy
Last updated: [2025 11 26]
This Privacy Policy explains how AI Loop Academy (“we”, “us”, “our”) collects, uses, stores, and protects your personal information when you access our website, purchase online courses, create an account, or interact with our content. We operate globally, serving users in the European Union, the United States, and worldwide, while our business operations and data processing are conducted from within the European Union (EU). We comply with GDPR, CCPA principles, and widely accepted international privacy standards. By using this website, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect personal data in several situations related to course purchases, account creation, communication, and platform usage.
1.1. When You Purchase a Course
When you purchase a course through WooCommerce, we collect your name, email address, billing information, and order details. Payment-related information is processed securely through integrated payment gateways, and we do not store your full credit card details on our servers.
1.2. When You Create a User Account
When you enroll in a course, Tutor LMS automatically creates a student account. During this process, we may store your email address, password (encrypted), course progress, quiz results, and any submitted assignments or project files required for completing the course.
1.3. When You Subscribe to Emails
If you voluntarily subscribe to our mailing list, we collect your email address and any information you choose to provide when subscribing. You may unsubscribe at any time using the link provided in each email.
1.4. When You Use the Website
If you contact us via email or any contact form on our website, we collect your name, email address, and the message you send. This information is used solely for responding to your inquiry and providing customer support.
1.5. Automatically Collected Information
When you browse our website, we may collect technical data such as your IP address, browser type, device information, approximate location (based on IP), pages visited, and time spent on our website. This information is collected through cookies and analytics tools to improve user experience and website performance.
2. How We Use Your Information
We use the information we collect to process purchases, create and manage user accounts, provide access to course content, send essential notifications, deliver updates about our services, and improve website performance. Your data also helps us prevent fraud, enhance security, and comply with legal obligations.
3. Legal Bases for Processing (GDPR)
For users in the European Union, we process personal data under the following legal bases:
– Contract performance (granting course access and managing accounts);
– Legitimate interest (improving services and ensuring security);
– Consent (email marketing and optional communications);
– Legal obligation (accounting and tax compliance).
4. How We Store and Protect Your Data
We store personal data in secure, EU-based systems that comply with international data protection standards. Passwords are encrypted, payment details are processed through secure third-party gateways, and access to user data is restricted. We retain your information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.
5. Sharing Your Information
We do not sell or rent your personal information. Your data may be shared only with essential service providers such as payment processors, email delivery platforms, analytics tools, and learning management systems. These providers are contractually obligated to protect your data and use it only for delivering the services we rely on.
6. Cookies and Tracking Technologies
Our website uses cookies to provide a smooth experience, enable essential website functions, track page performance, and understand how visitors use our content. You may control or disable cookies through your browser settings, though doing so may affect certain features of the website.
7. International Data Transfers
Because we operate globally, your information may be processed outside of your country of residence. Whenever data is transferred internationally, we ensure appropriate safeguards consistent with GDPR and internationally recognized privacy practices.
8. Your Rights
Depending on your location, you may have the right to access the personal data we collect, correct inaccurate information, request deletion, restrict processing, object to certain types of processing, or download your data. You may exercise these rights by contacting us using the details at the end of this document.
9. Children’s Privacy
Our website and courses are intended for adults. We do not knowingly collect personal information from individuals under the age of 16. If such data is discovered, it will be deleted promptly.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any significant changes will be posted on this page with a revised “Last updated” date.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights, you can contact us directly at:
AI Loop Academy
Email: info@ailoopacademy.com
Location: European Union (EU)